Employment Opportunities

State Bar of Michigan/Senior Executive Assistant

Location: Lansing, Michigan (some hybrid work available)
Reports to: Executive Director
Employment Type: Full-Time, Exempt

Position Overview

The Senior Executive Assistant serves as a key strategic partner to the Executive Director, providing advanced administrative, operational, and project management support. This position plays an essential role in ensuring the effective functioning of the Executive Office and the Board of Commissioners.

The ideal candidate will possess exceptional organizational, communication, and technology skills, with the ability to anticipate needs, streamline workflows, and maintain the highest levels of professionalism and discretion. This role also contributes to organizational initiatives, culture, and continuous improvement across the organization.

Primary Responsibilities

Executive Support

• Manage the Executive Director’s calendar, scheduling, meetings, and follow-up actions.
• Coordinate travel arrangements and expense reporting in accordance with organizational policies.
• Prepare, draft, and edit correspondence, presentations, and reports.
• Serve as liaison between the Executive Director, staff, and external stakeholders, demonstrating professionalism and cultural sensitivity.
• Maintain confidentiality and exercise sound judgment in all matters.

Board and Committee Support

• Serve as the primary administrative contact for the Board of Commissioners.
• Plan and manage all aspects of board and committee meetings, including agendas, materials, logistics, minutes, and records management.
• Coordinate board elections, appointments, and compliance with governance requirements.
• Manage and optimize board management software (e.g., Convene) to ensure effective operations and communication.

Strategic and Organizational Leadership

• Participate as a member of the Strategic Management Team, contributing to organizational planning and cross-departmental initiatives.
• Support execution of strategic projects and organizational priorities.
• Identify and implement opportunities for process improvement, cost reduction, and operational efficiency.

Qualifications

Education and Experience

• Bachelor’s degree in Business Administration, Communications, Management, or related field.
• Minimum of five (5) years of executive-level administrative experience, preferably within a nonprofit or association environment.

Knowledge, Skills, and Abilities

• Strong understanding of governance processes, board operations, and best practices in nonprofit administration.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple priorities and adapt to changing demands.
• High level of professionalism, discretion, and integrity in handling confidential matters.
• Strong interpersonal skills and ability to build trust across all levels of the organization.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Excel, PowerPoint, Word) and other cloud-based collaboration tools.

How to Apply

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position to employment@michbar.org. Application deadline is October 31, 2025.

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